November 21, 2016 Council Meeting Minutes

Regular Council Meeting

November 21, 2016

The Council of the Village of Riverlea met on the above date at the Thomas Worthington High School, Worthington. The following Council members were present: Mayor Eric A. MacGilvray, Marc Benevento, Scott K. Gordon, Chad A. Lowe, Kathy McClintock, Josh Schoenberger, and Jacalyn Slemmer. Also present were Joshua C. Mehling, Clerk-Treasurer, L. Leah Reibel, Solicitor, Carolee Noonan, Planning Commissioner, and William P. Charles, Street Commissioner. At 7:04 pm the Mayor called the meeting to order.

Minutes

1. The minutes of the regular Council meeting of October 17, 2016 were not read since each member had received a copy. McClintock moved and Lowe seconded the motion that the minutes be approved as submitted by the Clerk-Treasurer. The following vote was recorded on the motion: Yea: 3, Gordon, Lowe, and McClintock; No: 0; Abstain: 2, Schoenberger and Slemmer. Benevento was not yet in attendance at the time of this vote. The motion passed (3-0- 2).
2. The minutes of the special Council meeting of October 25, 2016 were not read since each member had received a copy. Lowe stated that he was not included on the attendee list for the meeting though he had attended. Schoenberger moved and McClintock seconded the motion that the minutes be approved as submitted by the Clerk-Treasurer with the above revision. The following vote was recorded on the motion: Yea: 5, Benevento, Gordon, Lowe, McClintock, and Schoenberger; No: 0; Abstain: 1, Slemmer. The motion passed (5-0- 1).

Report of the Clerk–Treasurer

1. Schoenberger moved and McClintock seconded the motion to approve the payment of bills and to accept the financial reports for October 2016 as submitted by the Clerk-Treasurer. The motion carried (6-0).

Report of the Mayor

1. The Mayor announced that new residents had moved into house at the Northwest corner of the intersection of Southington and Falmouth. Though this house had a Southington address, the new residents wished to change the address to a Falmouth Ct address, as the entrance is along this street. After discussions with the Mayor and Street Commissioner, all parties had agreed on 5801 Falmouth as the new address. The Mayor stated that he would email this information to the County.
2. The Mayor mentioned that SWACO would be reducing their tipping fee by $3 per ton in 2017. This reduction is made up of the reduction in debt fees of $7 and an increase in operating fees of $4.
3. The Mayor reminded Council that the Planning Commissioner position would be vacant as of January 1, 2017. Robert Davis’ term on the Commission also expires on December 31, 2016, but the Planning Commissioner stated that she felt he would be willing to renew his appointment.
4. The Mayor stated that the Web Manager’s term is also up as of December 31, 2016. Council has the option to renew the current Web Manager for one or two years, though she expressed a preference to be renewed for one year. The Mayor will ask her to post this position publically as well. The Mayor stated that the Web Manager would like to discuss the scope of the position at the December meeting. Benevento inquired what would happen if there were more applicants than open positions and the Mayor replied that Council would discuss and vote on these applicants.
5. The Mayor mentioned that Burgess & Niple’s surveying work for the infrastructure project was complete.
6. The Mayor reported that the decision on the Village’s SCIP loan application for the infrastructure project would be announced in December. A preliminary decision will be announced on December 9 and the final decision will be announced on December 16.

Report of the Solicitor

1. The Solicitor mentioned that she had received the proposed contract from the Worthington Police Department. The contract includes a 2% increase, which is tied to increases in the salaries of the Police Officers. The Solicitor mentioned that she had also received the proposed contract from the city of Columbus for Prosecutor services that day and that this would be on the December agenda, along with the Web Manager contract.

Report of the Street Commissioner

1. TThe Street Commissioner reported that the street repairs had been completed.
2. The Street Commissioner reported that Burgess & Niple’s initial surveying work for the infrastructure project was complete and that they had requested a meeting with him to discuss the layout and plans in early December. Burgess & Niple is estimating that the project design work will be 90% completed in May 2017 with bidding in October.
3. The Street Commissioner reported that the Lift Station needed to be repaired with a new fan. He had purchased one for $245 and it still needed to be installed. He stated that he had expressed concern that Radico’s Repair crews went to the lower level of the Lift Station without monitors for the gas level. Schoenberger asked if the Village had this concern in writing, and the Solicitor said that she could work on that. The Solicitor also raised a question about the Village’s liability coverage and whether this would extend to cover these workers.

Report of the Planning Commissioner

1. The Planning Commissioner reported that the Committee had met and approved a Variance and Certificate of Appropriateness for 5693 Olentangy, which had been tabled since the October meeting. They had also approved a COA application from residents of 276 Beverly..

Report of the Web Manager

1. There was no report from the Web Manager.

Comments from Residents on Agenda Items

Old Business

1. Committee on Infrastructure
   There was no report for the Infrastructure Committee.
2. Committee on Communications
   1. Schoenberger reported that the Committee had posted a link on the home page of the Village’s web site. This link asked residents to update their contact information so that the Committee could build a system to quickly and efficiently contact residents of any information they may need. He stated that to date, only 38 residents had signed up for this. The Committee is going to meet to further discuss how to encourage residents to sign up for this.
   2. Ordinance 04-2016, the 2017 Annual Appropriation Ordinance (Village) had its second reading.

New Business

1. Resolution 2016-14
   Resolution 2016-14, A Resolution Authorizing the Mayor of the Village of Riverlea, Ohio to Contract with the City of Worthington, Ohio and the Worthington Police Department to Provide Police Services in the Village, and to Declare an Emergency was introduced by Gordon. Gordon moved and McClintock seconded the motion to waive the three readings of this resolution in order to sign the contract before the expiration of the current contract. The motion carried (6-0). Schoenberger moved and Slemmer seconded the motion to approve the resolution. The motion carried (6-0).
2. Expenses
   There were no expenses to approve.

Comments from Residents on Non–Agenda Items

Next Meeting Announcement

Adjournment

ERIC A. MACGILVRAY, MAYOR

JOSHUA C. MEHLING, CLERK OF COUNCIL