November 20, 2017 Council Meeting Minutes

//November 20, 2017 Council Meeting Minutes

Regular Council Meeting

November 20, 2017

The Council of the Village of Riverlea met on the above date at the Thomas Worthington High School, Worthington.  The following Council members were present: Mayor Eric A. MacGilvray, Marc Benevento, Scott K. Gordon, Chad Lowe, Kathy McClintock, Josh Schoenberger, and Jacalyn Slemmer. Also present were Joshua Mehling, Clerk-Treasurer, Leah Reibel, Solicitor, and William P. Charles, Street Commissioner. Guests of Council were Dennis Schwallie of Dinsmore & Shohl and Jim Dippel and Mike Seal of Burgess & Niple. At 7:02 p.m. the Mayor called the meeting to order.

Infrastructure Project Bids & Financing

Jim Dippel of Burgess & Niple announced that there had been 10 bids submitted to complete the infrastructure work in the Village, 9 of which were below their estimates. Of these, Elite Excavating Company submitted the lowest bid, about $1 million under the estimate, and was selected as the contractor for the project. Dippel stated that he had spoken with several recent references for the company and there did not appear to be any issues. Dippel introduced Mike Seal, who will serve as the Project Engineer for the construction administration. There will be a preconstruction meeting in mid-December for representatives of the contractor to meet with those of Burgess & Niple and the Village.

Dennis Schwallie of Dinsmore & Shohl discussed the Village’s application for financing with the Ohio Water Development Authority (OWDA). This will be the final piece of financing for the project, after the loan & grant issued through the Ohio Public Works Commission (OPWC). This OWDA financing will come in the form of a bond, to be collected from residents through the current infrastructure bond levy. There was some discussion on the amount and length of the loan to be requested and the Council decided to remain with the remaining 26 years on the original bond levy and to authorize the Mayor to borrow in an amount not to exceed the $2.078 million engineer’s estimate for the water portion of the project, with the understanding that this amount can be reduced later to reflect the actual costs.

Minutes

The minutes of the regular Council meeting of October 16, 2017 were not read since each member had received a copy. Benevento moved and Slemmer seconded the motion that the minutes be approved as submitted by the Clerk-Treasurer. The following vote was recorded on the motion: Yes – Benevento, Gordon, McClintock, Schoenberger, Slemmer; No – none; Abstain – Benevento. The motion carried (5-0-1).

Report of the Clerk-Treasurer

Lowe moved and McClintock seconded the motion to approve the payment of bills and to accept the financial reports for October 2017 as submitted by the Clerk-Treasurer. The motion carried (6-0).

Report of the Mayor

  1. The Mayor announced that Kathy McClintock had been reelected to Council in the November election. This will leave 3 open seats that will need to be filled in January. The Village will advertise these open seats to residents who may be interested. There is also a spot on the Planning Commission that will be open in January.
  2. The Mayor announced that the list of right of way obstructions with the infrastructure project had been posted to the website and was also posted on the kiosks throughout the Village. Residents with sprinklers in their yards will also need to be aware of whether this project will affect their systems.
  3. The Mayor stated that there had been good turnout at the public forum for the Columbia Gas project.
  4. The Mayor stated that he had received an email from a resident concerned about the deer in the Village and their effect on residents’ landscaping. Council did not recommend instituting an urban hunting program.

Report of the Solicitor

There was no report from the Solicitor

Report of the Street Commissioner

There was no report from the Street Commissioner.

Report of the Planning Commissioner

There was no report, as the Planning Commissioner was not in attendance.

Report of the Web Manager

There was no report, as the Web Manager was not in attendance.

Comments from Residents on Agenda Items

There were no comments from residents.

Old Business

  1. Committee on Infrastructure

The Chair of the Infrastructure Committee reported that there was no meeting in November. He also reported that he spoke with a representative of Columbus FiberNet about installing internet conduit throughout the Village. The representative stated that based on price, the current project plans, and the current internet infrastructure of the Village, he did not recommend pursuing this during the project.

  1. Committee on Communications
    1. Schoenberger distributed a proposal from Starburst Media to revise the Village’s website and move it to a WordPress platform. This proposal also included a monthly subscription to monitor the security of the site. The representative from Starburst stated that compliance with regulatory standards for governmental websites was not included in the proposal, as it did not fall into their area of expertise. Schoenberger contacted an attorney from Frost Brown Todd, who created a proposal to review the draft of the revised site layout and provide recommendations to ensure the Village is in compliance with the relevant regulations.
    2. Schoenberger announced that he & Benevento had met with a representative from Starburst Media about making changes to the web site. He will gather information about the layout of the current site and send it to her to gauge what the revised site would be like. He will work with current committee chairs on the design of their areas of the site. He has also heard from residents who may be interested in helping with the necessary work on this. The Starburst representative also mentioned changing the Village’s branding, including a potential new logo. After some discussion Lowe moved and McClintock seconded the motion to authorize the expenditure of up to $4,000 to create the new website and to proceed with the necessary legal reviews of the site. The motion was approved (6-0).
  1. Riverlea Flag

Slemmer had received a quote and mockups of replacements for the damaged Village flag. Council selected the option with the blue background and authorized Slemmer to purchase this, as well as replacements for the American flags at the Riverglen & Southington entrances.

  1. Resolution 2017-11 

Resolution 2017-11, A Resolution Expressing the Sense of the Riverlea Village Council, Concerning the Drainage of Sump Pumps in the Village that can Cause Ice Dams had its second reading

  1. Resolution 2017-12 

Resolution 2017-12, A Resolution Authorizing the Mayor of the Village of Riverlea, Ohio to Contract with the City of Worthington, Ohio and the Worthington Police Department to Provide Police Services in the Village had its second reading.

  1. Ordinance 03-2017 

Ordinance 03-2017, 2018 Appropriations had its second reading.

New Business

  1. Resolution 2017-13 

Resolution 2017-13, A Resolution Authorizing the Mayor of the Village of Riverlea, Ohio to Apply for, Accept, and Enter into a Cooperative Agreement for the Planning and Construction of the 2017-2018 Riverlea Villagewide Street and Infrastructure Improvement Project, between the Village and the Ohio Water Development Authority, and to Declare an Emergency was introduced by Gordon. Gordon moved and Schoenberger seconded the motion to waive the three readings of this resolution in order to allow the Village to apply for the OWDA financing in a timely manner. The motion passed (6-0). Slemmer moved and Schoenberger seconded the motion to approve this resolution. The motion passed (6-0).

  1. Resolution 2017-14 

Resolution 2017-14, A Resolution to Award the Contract for the 2017-2018 Riverlea Villagewide Street and Infrastructure Improvement Project, to Authorize the Mayor to Enter into an Agreement Therefor, and to Declare an Emergency was introduced by Benevento. Lowe moved and Schoenberger seconded the motion to waive the three readings of this resolution in order to allow the infrastructure project to proceed in a timely manner. The motion passed (6-0). Gordon moved and Lowe seconded the motion to approve this resolution. The motion passed (6-0).

  1. Ordinance 04-2017 

Ordinance 04-2017, An Ordinance Authorizing the Financing of Part of the Cost of the Village Infrastructure Renewal Improvements by Issuing not to Exceed $2,078,000 of Bonds Evidencing a Loan from the Ohio Water Development Authority and Matters Related to Such Bonds and Loan, and Declaring an Emergency was introduced by Gordon. Gordon moved and McClintock seconded the motion to waive the three readings of this resolution in order to allow the Franklin County Auditor’s office to calculate 2018 tax rates in a timely manner. The motion passed (6-0). McClintock moved and Slemmer seconded the motion to approve this resolution. The motion passed (6-0).

  1. Resolution 2017-15 

Resolution 2017-15, A Resolution Updating the Village of Riverlea 1993 Contract with Franklin County, Ohio for the Housing of Individuals Convicted of Violating Village Ordinances in the Franklin County Jail was introduced by Gordon and had its first reading.

  1. Resolution 2017-16 

Resolution 2017-16, A Resolution to Provide for the Acquisition of Consulting Services from Burgess & Niple to Assist in Engineering Services During Construction of the 2017-2018 Villagewide Street and Infrastructure Improvement Project, and to Declare an Emergency was introduced by Lowe. Benevento moved and Lowe seconded the motion to waive the three readings of this resolution in order to allow the infrastructure project to proceed in a timely manner. The motion passed (6-0). Schoenberger moved and McClintock seconded the motion to approve this resolution. The motion passed (6-0).

  1. Resolution 2017-17

Resolution 2017-17, A Resolution of Appreciation to Jody Croley Jones for her Service to the Residents of the Village of Riverlea, Ohio was introduced by Slemmer. Slemmer moved and Gordon seconded the motion to approve this resolution. The motion passed (6-0).

Expenses

There were no expenses to approve

Comments from Residents on Non-Agenda Items

There were no comments from residents.

Next Meeting Announcement

The next regular meeting will be Monday, December 18, 2017 at 7:00 p.m. at the Thomas Worthington High School.

Adjournment

There being no further business, Schoenberger moved and Benevento seconded the motion to adjourn.  The motion was approved unanimously (6-0).  The meeting was adjourned at 8:48 p.m.

ERIC A. MACGILVRAY, MAYOR

JOSHUA C. MEHLING, CLERK OF COUNCIL

By |2018-01-22T23:39:59+00:00January 22nd, 2018|Meeting Minutes|