May 21, 2012 Council Meeting Minutes

Regular Council Meeting

May 21, 2012

The Council of the Village of Riverlea met on the above date at the Thomas Worthington High School, Worthington. The following Council members were present: Mayor Kirk M. McHugh, Jon L. Ankrom (arrived 7:45), Scott K. Gordon (arrived 8:20), Donald E. Griffith, Jenny D. Jones, Briggs W. Hamor (left 8:05), Eric A. MacGilvray, President Pro-Tem Also present were Pamela M. Colwell, Clerk-Treasurer, Steven W. Mershon, Solicitor, Lois Yoakam, Newsletter Editor, Karen McElmurray, Marshal, and William P. Charles, Street Commissioner. Guest of Council was Dan McIntyre. At 7:00 pm the Mayor called the meeting to order.

Minutes

1. The minutes of the regular Council meeting April 17, 2012 were not read since each member had received a copy. MacGilvray moved and Hamor seconded a motion that the minutes be approved as submitted by the Clerk-Treasurer. The motion was approved unanimously (4-0).

Report of the Clerk-Treasurer

1. Jones moved and Hamor seconded a motion to approve the payment of bills and to accept the financial report for April 2012, as submitted by the Clerk-Treasurer. The motion was approved unanimously (4-0).

Report of the Mayor

1. The Mayor reported that the Riverlea Fun Run registration is progressing nicely and he hopes more residents will sign up to participate. People have volunteered to help monitor the streets during the run.
2. The mayor contacted the parties responsible for the cement wash in the streets and asked that they be more careful in the future.
3. A resident on Melbourne and Olentangy Boulevard brought up some drainage issues that he would like to get resolved. The Street Commissioner will contact him in the future when we are closer to construction and work towards resolving the issue.

Report of the Solicitor

1. The Solicitor reminded the Committee on Ordinances that we must go through the solicitation ordinance to remove the permit process. Jenny Jones said they will do that at the next meeting.
2. He also reviewed some boxes of documents for the Clerk-Treasurer.

Report of the Planning Commissioner

1. There were two Certificate of Appropriateness applications. One for a fence was approved and the other was just a review before plans were finished.

Report of the Marshal

1. The Marshal reported there were 317 checks with no warnings or citations issued.

Report of the Street Commissioner

1. Street Commissioner reported that he received the CMOM report from Burgess & Niple. This was part of the EPA’s Findings and Orders. It is a comprehensive report containing the SSES and Village operations. He will have a copy put up on the Village’s website.
2. He had Radico check out the lift station since the monitoring system kept alerting him of a problem. It looked like it was a stop float problem that was fixed, so we will be getting an invoice from Radico.

Report of the Newsletter Editor

1. The Editor would like copy for the Newsletter by June 5th. She had to have more copies of the directory printed.

Report of the Web Manager

1. There was no report of the Web Manager.

Comments from Residents on Agenda Items

1. Karen McElmurray suggested that the Village hold a community garage sale the last weekend in July. She could try to have business pay for signs or advertising. The Mayor asked her if she would like organize this and she agreed.

Old Business

1. Committee on Infrastructure
   Hamor, Committee Chair, reported on their progress. They reviewed financial projections for the Village through 2017. Additional funding will be needed starting in 2014 to continue the infrastructure work. They are looking into funding this through grants, loans, levies and/or bonds. Eric MacGilvray reported that he and Jacalyn Slemmer met with a representative from MORPC regarding grants and found we had an 18-20 month window to use grant money, so we can get started on the application sooner than expected. Before getting funding, the design stage for the streets and infrastructure needs to be completed. At the next meeting the Committee will be working on the timeline, substantiation of capital project needs and funding. Jim Dippel, engineer with Burgess & Niple, will be asked for his assistance. The next meeting is June 7, 2012 at 7:30 p.m. at 162 W. Riverglen Drive.
2. Committee on Ordinances
   Jenny Jones, Committee Chair, reported that at the last meeting they reviewed Chapter 150 – Building Regulations and Chapter 151 – Zoning Code. Most of Chapter 150 was deleted with some of it moved to Chapter 151. This was done for simplification and ease of use since most of the building regulations are covered by the County and State. The Zoning Code is more complicated and will take more time to review. Consideration must be given to the reasons why these ordinances were enacted in the first place. The Mayor asked if they could proceed with reviewing the solicitation ordinance in light of recent changes and Jenny Jones agreed. The next meeting is May 30, 2012 at 7:00 p.m. at Thomas Worthington High School in Room 127.
3. Committee on Communications
   Ankrom, Committee Chair, reported that they met and reviewed the major forms of communications. They would like to help reduce costs of the Newsletter by having residents who view it online to opt out of receiving the paper copy or obtaining business sponsorship of publication. They will continue to discuss other ways of encouraging resident participation in their community and getting time sensitive information out to residents. The next meeting will be May 29, 2012 at 7:00 p.m. at 5830 Falmouth

New Business

1. Resolution No. 2012-05
   Griffith introduced Resolution No. 2012-05, A Resolution Authorizing Certain Village Officials to Execute a Memorandum of Understanding for the Investigation of Child Abuse and Neglect. Ankrom moved and Hamor seconded the motion to suspend the three readings of Resolution No. 2012-05. The motion was approved unanimously (5-0). MacGilvray moved and Ankrom seconded the motion to adopt Resolution No. 2012-05. The motion was approved unanimously (5-0).
2. Resolution No. 2012-06
   Hamor introduced Resolution No. 2012-06, A Resolution to Request the Franklin County Budget Commission to Grant the 0.65 Mills in Available Inside Millage to the Village of Riverlea, Ohio. The Mayor explained that the Village’s revenues have been declining due to the reduction of the Local Government Fund and the ending of the Estate Tax. Also, expenses have increased. If we do not use this inside millage, then another entity probably will and the residents will be paying money that will not stay in the Village. The inside millage does not require voter approval; however, Council wants to make sure residents understand why we are doing this and that they agree. We will do our best to get this information out to them and to answer any questions they may have.
3. Expenses
   MacGilvray moved and Jones seconded the motion to authorize the payment of $1000 to Ohio Municipal Jt. Insurance Pool for the deductible of legal services rendered and the payment of $1117.75 to Radico for cleaning the lift station. The motion was approved unanimously (5-0).

   The expenses for the July 4th picnic were discussed. One Council member wanted Council to show fiscal restraint and reduce the expenditure in light of the upcoming financial obligations the Village is facing. Other Council members felt Council had shown restraint in spending, but the few celebrations the Village had were important to the community. It was decided that the tent was necessary because of past cancellations due to rain. The Mayor will check into the cost of barbeque meat and will buy hotdogs if the barbeque is too expensive. The Newsletter will solicit volunteers to organize children games. Residents will be responsible for bringing a dish to share plus drinks and utensils. MacGilvray moved and Gordon seconded the motion to authorize the expenditure of up to $1,200 for the July 4th picnic. The following vote was recorded on the motion: Yea, 5; Ankrom, Gordon, Griffith and MacGilvray: Nay, 1; Jones. The motion carried 4-1. The Clerk-Treasurer will order the tent, table and chairs.

4. $125,000 Certificate of Deposit
   Jones moved and Griffith seconded the motion to approve putting $125,000 into a six month certificate of deposit with Columbus First Bank. The motion was approved unanimously (5-0)
5. Budget Committee
   The Budget Committee will meet Monday, June 4, 2012 at 7:00 p.m. at 5814 Westchester Court to discuss the 2013 tax budget of the Village.

Comments from Residents on Non-Agenda Items

Next Meeting Announcement

Adjournment

KIRK M. MCHUGH, MAYOR

M. COLWELL, CLERK OF COUNCIL