May 19, 2008 Council Meeting Minutes

VILLAGE OF RIVERLEA
REGULAR COUNCIL MEETING
MAY 19, 2008

The Council of the Village of Riverlea met on the above date at 5697 Dover Court. The following Council members were present: Mayor Mary Jo Cusack, John S. McAlearney, Kirk M. McHugh, John A. Schaer, Renee Shannon, Rodney Tettenhorst and Paul J. Zenisek. Also present were Pamela M. Colwell, Clerk-Treasurer, Daniel A. McIntyre, Street Commissioner, Jody Croley Jones, Web Manager, and Steven W. Mershon, Solicitor. Guests of Council were Diane Hitt and Suzanne White. At 7:32 p.m. the Mayor called the meeting to order.

Minutes

08-34

The minutes of the regular council meeting of April 21, 2008 were not read since each member had received a copy. Zenisek moved and Schaer seconded a motion that the minutes be approved as submitted by the Clerk-Treasurer. The following vote was recorded on the motion: Yea, 6; McAlearney, McHugh, Schaer, Shannon, Tettenhorst and Zenisek: Nay, None. The Motion carried 6-0.

Clerk-Treasurer Report

08-35

The Clerk-Treasurer reported that the financial report format has changed but the information is the same. Schaer moved and McAlearney seconded a motion to approve the payment of bills and to accept the financial report for April of 2008, as submitted by the Clerk-Treasurer. The following vote was recorded on the motion: Yea, 6; McAlearney, McHugh, Schaer, Shannon, Tettenhorst and Zenisek: Nay, None. The Motion carried 6-0. See Board Referral File number 08-015.

Report of the Mayor

The Mayor reported that Schaer is working on the storm water plan and that MORPC has a working storm water plan that could be adopted by the Village. Jack will review MORPC’s plan and report back to Council on it. The Mayor reported FEMA had a meeting regarding snow cost recovery and that Sharon Township went on our behalf and will share the funds with us. The OSU Airport situation has not changed and they are still seeking comments from residents. Only two landscaping bids were received (Arnholt Group and Jill Wiebell) and Pharazyn replied they would not bid. There was some discussion about the different services for the Village’s landscape maintenance. Zenisek wanted one service to take care of the trees, lawn and sprinkler system. Tettenhorst thought three different services would provide better care. The Mayor and Council thanked Diane Hitt and Suzanne White for pulling weeds and Ted Beegle for mowing the grass on the circle two times.

Report of the Solicitor

08-36

The Solicitor suggested that the Village instigate a record retention policy. He will review past records to see who was on the Record Retention Commission and bring that information to the next Council meeting. He also suggested that the Village did not need both the Mayor and Solicitor to attend the OSU Airport meetings. McHugh moved and Schaer seconded a motion to have only the Mayor represent the Village at the OSU Airport meetings. The following vote was recorded on the motion: Yea, 6; McAlearney, McHugh, Schaer, Shannon, Tettenhorst and Zenisek: Nay, None. The Motion carried 6-0.

Report of the Planning Commissioner

In the absence of the Planning Commissioner, Jody Croley Jones gave his report. John Woods applied for a Variance and Certificate of Appropriateness for a fence and patio at the rear of his residence and it was approved.

Report of the Marshall

The Marshall reported that there were 277 patrol checks with no warnings or citations. A resident complained about vehicles not stopping at the stop signs at Southington Ave. and Pioneers CT. He will contact the Worthington Police regarding this and also discuss with them about the problem of residents illegally blocking streets.

Report of the Street Commissioner

The Street Commissioner reported that the sewers will be cleaned soon. He discussed the possibility of illuminating the Flag on the circle with solar lighting and will look into it to report at the next meeting. The streets were patched for only $640 instead of the quoted $800. The cost of paving by Franklin County will be between $8-$10/yard but not all of the streets will need to be paved. The streets running north and south do not get as much traffic and are, therefore, in better shape. He will proceed with the curb repair but needed time to inform residents that they can pay to have their driveway apron replaced at the same time for $12/sq.ft. He suggested the use of the website and newsletter to get the word out to residents so they could submit their names, etc. so the company repairing the curbs could contact them directly for details and payment. The Village will not be responsible for the repair or replacement of driveway aprons.

Report of the Newsletter Editor

In the absence of the Newsletter Editor, Shannon requested copy for the June Newsletter by June 5th.

Report of the Web Manager

The Web Manager reported that there is a link on the website for the storm water plan and the problem with the link to the American Legal Publishing is not the Village’s website’s fault. She stated that the renewal for the two domain names, Riverlea.com and Riverlea.org, are due. It’s $14.99 per year per domain name and we can renew for up to nine years in advance. She will also put a form on the website for the driveway aprons that can be emailed to the curb company.

Report of Parks and Recreation

The Mayor will let Pat Anderson know she has Council’s permission to order the tent, tables and chairs for the July 4th picnic. McHugh suggested having hotdogs and hamburgers this year for the July 4th picnic and Council agreed. He will try to determine the amount needed and have that information for the next Council meeting.

There were no comments from residents on agenda items

Old Business

08-37

Schaer moved and Tettenhorst seconded a motion to pay Jill Wiebell $70.00 for mowing the ravine. The following vote was recorded on the motion: Yea, 6; McAlearney, McHugh, Schaer, Shannon, Tettenhorst and Zenisek: Nay, None. The Motion carried 6-0.

08-37

08-38

Zenisek reported on the sprinkler system. Absolute Irrigation inspected the sprinklers and reported that eight heads need to be replaced for $200, $50 to turn on and winterize it, plus the cost of a replacement battery. McHugh moved and Schaer seconded a motion to pay up to $400 to Absolute Irrigation to get the sprinkler system operating. The following vote was recorded on the motion: Yea, 6; McAlearney, McHugh, Schaer, Shannon, Tettenhorst and Zenisek: Nay, None. The Motion carried 6-0.

08-39

The two landscaping bids were discussed and Council decided the Arnholt Group had the best deal. Tettenhorst moved to use the Arnholt Group and McHugh seconded the motion with the condition of changing the contract to include the following: Tim Arnholt will provide a written statement that only he will do the work with no help from his employees, irrigation will be removed from the contract but aeration will stay, there is no sales tax, an itemized invoice for services rendered will be submitted monthly, and no working on Sundays. The following vote was recorded on the motion: Yea, 6; McAlearney, McHugh, Schaer, Shannon, Tettenhorst and Zenisek: Nay, None. The Motion carried 6-0.

Zenisek reported on the inspection of the trees in the circle and ravine. Oakland Nursery provided a landscape architect, Michael Warner, to give his opinion to Zenisek and Tettenhorst about which trees needed to be removed or trimmed. The trees in the Circle just need some trimming but the ravine had trees that needed to be removed. After some discussion it was decided that a second opinion from an arborist was needed before any decisions are made. Zenisek will be contacting an arborist for a second opinion. McHugh moved and Shannon seconded a motion to get a second opinion from an arborist. The following vote was recorded on the motion: Yea, 6; McAlearney, McHugh, Schaer, Shannon, Tettenhorst and Zenisek: Nay, None. The Motion carried 6-0.

New Business

08-40

McHugh moved and Schaer seconded a motion to authorize the expenditure of $140 for the Mayor to attend the Mayors Association of Ohio conference. The following vote was recorded on the motion: Yea, 6; McAlearney, McHugh, Schaer, Shannon, Tettenhorst and Zenisek: Nay, None. The Motion carried 6-0.

08-41

Schaer moved and McHugh seconded a motion to authorize the expenditure of $60 for the MORPC luncheon the Mayor attended. The following vote was recorded on the motion: Yea, 6; McAlearney, McHugh, Schaer, Shannon, Tettenhorst and Zenisek: Nay, None. The Motion carried 6-0.

08-42

Schaer moved and McHugh seconded a motion to authorize the expenditure of $60 to cover the cost of the landscape architect, Michael Warner. The following vote was recorded on the motion: Yea, 6; McAlearney, McHugh, Schaer, Shannon, Tettenhorst and Zenisek: Nay, None. The Motion carried 6-0.

08-43

Schaer moved and McHugh seconded a motion to authorize the expenditure of $300 to renew the two domain names for nine years. The following vote was recorded on the motion: Yea, 6; McAlearney, McHugh, Schaer, Shannon, Tettenhorst and Zenisek: Nay, None. The Motion carried 6-0.

03-2008

McHugh moved and Schaer seconded a motion to suspend the three readings of Ordinance 03-2008, An Ordinance to Approve the Modification and Realignment of Ordinance 04-2007, The Annual Appropriation Ordinance (Village). The following vote was recorded on the motion: Yea, 6; McAlearney, McHugh, Schaer, Shannon, Tettenhorst and Zenisek: Nay, None. The Motion carried 6-0. Schaer moved and McHugh seconded a motion to adopt Ordinance 03-2008. The following vote was recorded on the motion: Yea, 6; McAlearney, McHugh, Schaer, Shannon, Tettenhorst and Zenisek: Nay, None. The Motion carried 6-0.

McIntyre mentioned the tree program was due this year and he needed a minimum of ten residents to order trees. He’ll look into the prices and choices of trees and will report back to Council next month.

There were no comments from residents on non-agenda items.

Next Meeting and Adjournment.

The Mayor announced that the next regular meeting of Council will be held on June 16, 2008 at 7:30 p.m. at 302 West Riverglen Drive.

08-44

There being no further business, Schaer moved and Tettenhorst seconded a motion to adjourn the meeting. The following vote was recorded on the motion: Yea, 6; McAlearney, McHugh, Schaer, Shannon, Tettenhorst and Zenisek: Nay, None. The Motion carried 6-0. The meeting was adjourned at 9:35 p.m.

MARY JO CUSACK, MAYOR

DAN E. OWENS, CLERK OF COUNCIL