May 18, 2014 Council Meeting Minutes

Regular Council Meeting

May 18, 2014

The Council of the Village of Riverlea mmet on the above date at the Thomas Worthington High School, Worthington. The following Council members were present: Mayor Kirk M. McHugh, Jeffrey A. Colwell, Jenny D. Jones, Eric A. MacGilvray, President Pro-Tem, and Jacalyn Slemmer. Also present were Joshua C. Mehling, Clerk-Treasurer, L. Leah Reibel, Solicitor, William P. Charles, Street Commissioner, Karen McElmurray, Marshal, Michael Jones, Planning Commissioner, and Jody Croley Jones, Web Manager. Guests of Council were Pamela Colwell and Carolee Noonan. At 7:05 pm the Mayor called the meeting to order.

Minutes

1. The minutes of the regular Council meeting of April 21, 2014 were not read since each member had received a copy. MacGilvray moved and Colwell seconded the motion that the minutes be approved as submitted by the Clerk-Treasurer. The motion was approved unanimously (4-0).

Report of the Clerk-Treasurer

1. MacGilvray moved and Colwell seconded the motion to approve the payment of bills and to accept the financial report for April 2014 as submitted by the Clerk-Treasurer. The motion was approved unanimously (4-0).

Report of the Mayor

1. The Mayor had nothing to report.

Report of the Solicitor

1. The Solicitor reported that she had made edits to the ordinances for chapters 150 & 151 and drafted the resolution requesting the renewal of the 0.65 inside millage. These would be discussed further later in the meeting.

Report of the Street Commissioner

1. The Street Commissioner reported that the CMOM letter had been prepared. Everything looks fine and the letter will be sent
2. The Commissioner reported that the issue with the curb at Melbourne and Dover where the snowplows have chipped the curb away leaving exposed metal from the drain is serious and could have cut the tires of the car that was reported to have been damaged. In addition, there are several other spots in the village that should be addressed as well
   1. The curb & gutter across the street from this spot
   2. Curb inlet at 49 Southington
   3. Curb & gutter at 5829 Olentangy
   4. 5800 Olentangy
   5. Southington & Olentangy
   6. Southington & Pioneers

   The total estimate to repair all of these issues is just under $6,000. Council asked the Commissioner to triage the severity of the various issues to determine timing of repairs. In addition, the Commissioner has had requests from the resident at Olentangy & Melbourne to adjust the curbs as rainwater from the road runs into his driveway. The Commissioner may have the crews adjust this issue as well, with the resident paying for any work performed.

3. The Commissioner reported Sharon Township had come out to remove the downed tree on Riverglen. There had been an understanding that there was an agreement between Sharon Township and the village, but this did not exist. The Solicitor will work on amending the contract with Sharon Township to add this service.
4. The Commissioner reported that there is a fire hydrant with a broken stem. He received a repair quote for $1,200. There is also some concern about whether the valve that services the hydrant is operable. He will contact the Worthington Fire Department to determine whether this is the case.
5. The Commissioner reported that he is currently soliciting quotes for the new pump for the lift station.

Report of the Planning Commissioner

1. The Planning Commissioner reported there were two items discussed at the May Planning Commission meeting. The COA for 121 W Southington was approved and the COA application for 5872 Olentangy was tabled. He has requested a stop work order on the construction that has already begun until this has been approved.

Report of the Marshal

1. The Marshal reported there were 278 checks with no citations.
2. The Marshal reported that there has been no progress concerning the dumpster in the front driveway of a residence. She contacted the phone number on the side of the dumpster and found that it was a fax number. No permit was issued for this because the construction work being performed is interior and thus, the permit was not necessary. However, the dumpster is in violation of the ordinance limiting the amount of time they may be placed in a yard. The homeowners may request an extension of this limit from the Planning Commission.

Report of the Web Manager

1. The Web Manager reported that there have been many hits on the archived Council meeting minutes in recent weeks.

Report of the Newsletter Editor

1. The Newsletter Editor reported that everything had been submitted for the summer newsletter. She will be working on the layout over the next few weeks. She also reported that there has been some interest from residents as far as receiving the newsletter electronically.

Comments from Residents on Agenda Items

Old Business

1. Committee on Infrastructure
   The Chair of the committee reported that the committee is working on proposals to send to OPWC for funding infrastructure projects.
2. Committee on Communications
   The Chair of the committee had nothing to report.
3. Committee on Ordinances
   The Chair of the committee reported that the ordinances affecting chapters 150 & 151 would be given their second reading.
4. Ordinance No. 02-2014
   Ordinance No. 02-2014, An Ordinance to Amend the Building Regulations of Riverlea was given its second reading. Some Councilmembers still had questions on the wording of the ordinance, so Councilmembers were requested to send proposed amendments to Ch 150 and 151 to the Solicitor, who will compile a list so they can be addressed at the June meeting.
5. Ordinance No. 03-2014
   Ordinance No. 0-2014, An Ordinance to Amend the Zoning Regulations of the Village of Riverlea was given its second reading. Jones mentioned striking some language from sec. 151.070 regarding conditions for requesting a Certificate of Appropriateness. The Planning Commissioner felt that this language needed to remain to give the Commission criteria for its decision. Some of these issues had been discussed the previous year by Council, but no formal action had been taken. Amendments had been suggested by various Councilmembers, and the Mayor requested that all proposed amendments be inserted in the draft Ordinance to facilitate discussion.

New Business

1. Resolution No. 2014-09
   Resolution No. 2014-09, A Resolution Reauthorizing and Agreement Between the Village of Riverlea and the Board of County Commissioners, Franklin County, Ohio, in Order to Participate in the Franklin County, Ohio Department of Housing and Urban Development Entitlement Program and Abide by the Covenants of that Program as Stated Herein was introduced by MacGilvray. MacGilvray moved and Slemmer seconded the motion to waive the three readings of this resolution. This motion was approved (4-0). Colwell moved and Jones seconded the motion to adopt this resolution. The resolution was approved (4-0)
2. Resolution No. 2014-10
   Resolution No. 2014-10, A Resolution to Request the Franklin County Budget Commission to Grant the 0.65 Mills in Available Inside Millage to the Village of Riverlea, Ohio was introduced by Colwell. Colwell mentioned that the language in the resolution needed to be changed as it mentioned the possibility of the village doing work on the sewers, whereas the work has been performed by this point. Colwell moved and Jones seconded the motion to amend this resolution. This motion was approved (4-0). Council will discuss this resolution as amended in June.
3. Street Bond
   The owner of the house on Southington with the curb damage has contacted the Mayor reporting that the Contractor has stated that he will not pay to fix the curb, as it cannot be determined whether this was caused by the construction or not. He would like the street bond that he posted before the construction began to be returned. MacGilvray moved and Slemmer seconded the motion to release this street bond to the homeowner. This motion was approved (4-0).
4. Tire Replacement
   Regarding the car that was damaged by the curb at Melbourne & Dover, Council would like to see pictures of the curb before deciding to reimburse the owner
5. Expenses
   Jones moved and Colwell seconded the motion to authorize the following expenditures:
   R$530.00 – Radico – Lift Station repairs $190.78 – Sharon Township Trustees – Tree limb removal from road. As stated previously, this approval is conditional on the village being reimbursed by the homeowners for this service.

   The motion was approved unanimously (4-0).

Comments from Residents on Non-Agenda Items