March 19, 2018 Council Meeting Minutes

//March 19, 2018 Council Meeting Minutes

Regular Council Meeting

March 19, 2018

The Council of the Village of Riverlea met on the above date at the Thomas Worthington High School, Worthington.  The following Council members were present: Mayor Eric A. MacGilvray, Marc Benevento, Scott K. Gordon, Chad A. Lowe, Kathy McClintock, Ted Miller, and Josh Schoenberger. Also present were Joshua C. Mehling, Clerk-Treasurer, L. Leah Reibel, Solicitor, William P. Charles, Street Commissioner, and Greg Bonk, Web Manager. Guests of Council were Mike Seal of Burgess & Niple, along with Dan and Ben Noonan. At 7:03 p.m. the Mayor called the meeting to order.

Eagle Scout Project

Ben Noonan, a Village resident, introduced himself to the Council. He is a Boy Scout at St. Michaels and is a candidate for Eagle Scout. He announced that for his Eagle Scout project, he would like to construct picnic tables for the Circle Park. His proposal was to build four picnic tables, of which two would be handicap accessible. The estimated cost of these tables is $1,300 – $1,500. They would be made of red cedar and stained with a semitransparent stain. After some discussion, Council decided that given the size of the park it would make sense to build two tables rather than four. McClintock moved and Schoenberger seconded the motion to authorize Noonan to build and install two picnic tables on the Green with a total cost of less than $1,000. Both tables would be handicap accessible. The motion carried (6-0).

Construction Update

The Mayor announced that the Village had received its first invoice from Elite Excavating for work in the Village. Mike Seal of Burgess & Niple was in attendance to answer any questions from Council about the invoice or the work in general. Schoenberger mentioned that he had heard from a resident whose driveway had been cracked while the company was removing the apron. Seal mentioned that there are provisions in the contract to cover such repairs and that the resident should submit evidence documenting this damage and the company would repair the work.  A video survey of the entire Village was taken before construction began so that damages can be tracked.  The Mayor mentioned that there appeared to be excessive gravel in the road. Seal stated that he had noticed this as well and that he would speak with the construction company about this.

The Mayor asked Council if they were in agreement to authorize the first payment to Elite Excavating. Schoenberger asked Seal if Burgess & Niple was in agreement with the amount invoiced and Seal stated that they perform their own independent analysis of the work that had been performed and are in agreement . The Clerk-Treasurer will submit the authorization to the OWDA for the payment to be made.

Minutes

The minutes of the regular Council meeting of February 20, 2018 were not read since each member had received a copy. Schoenberger moved and Lowe seconded the motion that the minutes be approved as submitted by the Clerk-Treasurer with the amendment that #2 of the Mayor’s update section would need to be changed from “funds have been received” to “funds are available”. The motion carried (6-0).

Report of the Clerk-Treasurer

McClintock moved and Schoenberger seconded the motion to approve the payment of bills and to accept the financial reports for February 2018 as submitted by the Clerk-Treasurer. The motion carried (6-0).

Report of the Mayor

  1. The Mayor stated that he was at a community meeting regarding Worthington Schools and it was announced that the schools will be putting two issues on the ballot in November 2018; a 2.5 mill bond issue and a 2.9 mill incremental levy. These issues, along with other measures, are intended to deal with the aging infrastructure and rising enrollment in the district.
  2. The Mayor stated that he had received an email from Franklin County Emergency Management stating that there will be an update to the procedures around tornado sirens. The Columbus area will be divided into quadrants, with separate sirens for each quadrant.
  3. The Mayor announced that the construction was proceeding according to schedule. At this point, it is estimated that the gas & water line construction will be complete by the end of May. The Mayor stated that the owner of the duplex at 35 Riverglen would like to add a second water service to the property, at the cost of $2,500 – $3,000. Council agreed that this should be done at the owner’s expense.
  4. The Mayor mentioned that he had heard from a resident who was concerned that residents would be painting the new fire hydrants, as they had been free to paint the old ones. The Street Commissioner mentioned that one potential issue with this is that the new hydrants come with a one year warranty and painting them may void the warranty. The Village will make a note on the website asking residents not to paint the new hydrants.

Report of the Solicitor

There was no report from the Solicitor

Report of the Street Commissioner

  1. The Street Commissioner reported on the locating services with Gudenkauf Corp that have been used in the water & gas line installations. He explained the process that is used in requesting and performing the locating services. He feels that this is not something that Burgess & Niple missed in their preparations for the infrastructure work and expects the number of requests to drop dramatically when Columbia Gas is done with their work.
  2. The Street Commissioner reported that he had a meeting scheduled with a representative of NiSource Gas about gas service for a generator for the Lift Station. This raised the issue that the Village had deeded back easements to residents in the past and now may not possess an easement to run a line to the Lift Station or to maintain certain other utilities. The Solicitor said that she would look into what the Village would have to do to perform work in these areas.

Report of the Planning Commissioner

The Planning Commissioner was not in attendance. The Clerk-Treasurer announced that there had been a COA approved for a driveway replacement.

Comments from Residents on Agenda Items

There were no comments from residents.

Old Business

  1. Committee on Infrastructure

 

  1. Benevento, the Chair of the committee reported that there was no meeting in March. The Chair of the committee, as well as the Street Commissioner and Mayor, met with representatives of Burgess & Niple and Elite Excavating to discuss several issues, such as the mud and gravel on the streets and safety and compliance issues. He stated that the Village has higher expectations in all of these areas as the project goes along
  2. The Chair stated that he had received several complaints from residents about damage, and that Burgess & Niple has done a good job of responding to them and working with residents.

 

  1. Committee on Communications

 

Schoenberger, t he Chair of the Committee  reported that there will be a meeting of the committee on April 9. There is a request for volunteers to serve on the committee on the Village website.

  1. Web Manager

The Web Manager reported that things were moving smoothly with the new website.

  1. Resolution 2018-02

Resolution 2018-02, A Resolution to Confirm the Appointment of William Charles as Street Commissioner had its third reading. Lowe moved and Benevento seconded the motion to approve this resolution. The motion passed (6-0).

New Business

  1. Ordinance 01-2018

Ordinance 01-2018, An Ordinance to Approve a Modification and Realignment of Ordinance 03-2017, the Annual Appropriation Ordinance (Village), and Declare an Emergency was introduced by Gordon. Gordon moved and Schoenberger seconded the motion to waive the three readings of this resolution in order to authorize and pay bills in a timely basis. The motion passed (6-0). McClintock moved and Lowe seconded the motion to approve of this resolution. The motion passed (6-0).

Expenses

Gordon moved and Schoenberger seconded the motion to authorize the following expenditure:

$2,007.50 – Gudenkauf Corp – Water & gas line locating

The motion was approved unanimously (6-0).

Comments from Residents on Non-Agenda Items

There were no comments from residents.

Next Meeting Announcement

The next regular meeting will be Monday, April 16 at 7:00 p.m. at the Thomas Worthington High School.

Adjournment

There being no further business, Schoenberger moved and McClintock seconded the motion to adjourn.  The motion was approved unanimously (6-0).  The meeting was adjourned at 8:40 p.m.

 

ERIC A. MACGILVRAY, MAYOR

JOSHUA C. MEHLING, CLERK OF COUNCIL

By |2018-05-18T18:01:59+00:00May 18th, 2018|Meeting Minutes|