January 22, 2013 Council Meeting Minutes

Regular Council Meeting

January 22, 2013

The Council of the Village of Riverlea met on the above date at the Thomas Worthington High School, Worthington. The following Council members were present: Mayor Kirk M. McHugh, Jon L. Ankrom, Scott K. Gordon, Donald E. Griffith, Briggs W. Hamor and Eric A. MacGilvray, President Pro-Tem. Jenny D. Jones was absent. Also present were Pamela M. Colwell, Clerk-Treasurer, L. Leah Reibel, Solicitor, William P. Charles, Street Commissioner, Karen McElmurray, Marshal, and Lois Yoakam, Newsletter Editor. Guest of Council was Charlie Broschart, FCPH. At 7:00 pm. the Mayor called the meeting to order.

Minutes

1. The minutes of the regular Council meeting December 17, 2012 were not read since each member had received a copy. MacGilvray moved and Ankrom seconded a motion that the minutes be approved as submitted by the Clerk-Treasurer. The motion was approved unanimously (5-0).

Report of the Clerk-Treasurer

1. Hamor moved and MacGilvray seconded the motion to approve the payment of bills and to accept the financial report for December 2012, as submitted by the Clerk-Treasurer. The motion was approved unanimously (5-0).

Franklin County Public Health Mosquito Control

1. Charlie Borschart with the FCPH provided information to Council on participating in their mosquito control program to prevent certain diseases. The program cost ($3,036.57) to the Village would include surveillance (traps), larviciding (stagnant water and catch basin treatment), adulticiding (spraying) and community education/communication. A trap in the Village would be about ¾ of the total cost ($2,267.69). Council decided a trap was not necessary since there were other traps nearby that would provide the information FCPH needed. Council also expressed their concern for bees, especially since there were beekeepers in the community. Broschart explained the precautions that are taken to minimize the hazard to bees, including no spray areas. Participating in the program would also allow Council to try to notify residents before spraying by using signs or the Village website. The Mayor will contact FCPH to see if they will exclude the trap from the cost of the program. Detailed information on the mosquito program is available on their website.

Report of the Mayor

1. The Mayor reported that the Village will not be able to connect to Worthington’s new sewer line to eliminate the lift station. Now Council needs to look into getting a backup generator and making sure the station is maintained for its continued use.
2. Local Waste Services now has a contact person for residents’ questions regarding trash, yard waste and recycling pickup. He will ask residents to call Eric DeHays, Municipal Account Manager, at 885-6164. This information will be on the website and in the Newsletter.
3. The Mayor reported that the I-270/23 Interchange construction will be starting in a few weeks. It is a huge project that will continue for years before completion.
4. The Mayor completed the Integrated Risk Management Capability Survey on behalf of Franklin County Emergency Management and Homeland Security to assess Franklin County’s ability to respond to natural or manmade disasters. He noted on the survey that communication is lacking and we need to know what plans are in place for us and who to call for assistance.
5. Clean Ohio Fund has requested the Village’s participation. It was decided that more information was needed before any decision was made.

Report of the Solicitor

1. The Solicitor looked into Worthington’s recent building and zoning code additions and saw that it had no impact on the sections the Village is considering in their code updating review.
2. She is working on a resolution for a Capital Projects Fund for the upcoming sewer renovation.

Report of the Planning Commissioner

1. The Commission did not meet this month.

Report of the Marshal

1. The Marshal reported there were 279 checks and no citations.
2. She dealt with 3 resident calls: a parked car, barking dog and a possible burglary. She asks that residents call the Worthington Police for burglaries and all other possible violent crimes.

Report of the Street Commissioner

1. The Commissioner had no report.

Report of the Newsletter Editor

1. The Editor would like copy for the Newsletter by February 5th.

Report of the Web Manager

1. There was no report.

Comments from Residents on Agenda Items

Old Business

1. Committee on Infrastructure
   Briggs Hamor, Chair, reported that they were planning to set up a meeting soon.
2. Committee on Ordinances
   The Clerk-Treasurer asked Council to consider the cost involved with completely changing the building and zoning code versus making selective changes in the current ordinances. Council responded that they are aware of this and it will impact what they ultimately decide to do. They want to look into all options prior to making any decisions.
3. Committee on Communications
   Jon Ankrom, Chair, reported that the Committee is continuing to work on updating the website and newsletter. In the long run they hope to reduce the cost of the Newsletter while increasing the communication with residents. Gordon asked about having the Newsletter online instead of mailing to all residents. Council pointed out there was still a need to mail a printed copy to some residents. Ankrom responded that they are looking into this and plan to get as many residents as possible to receive the electronic version of the Newsletter.

New Business

1. Resolution No. 2013-01
   MacGilvray introduced Resolution No. 2013-01, A Resolution to Adopt Rules of Council for 2013 and to Provide for Certain Other Organizational Matters. Ankrom moved and Hamor seconded the motion to suspend the three readings of Resolution No. 2013-01. The motion was approved unanimously (5-0). Griffith moved and Ankrom seconded the motion to adopt Resolution No. 2013-01. The motion was approved unanimously (5-0). It was noted that there will be no scheduled meeting in July.
2. Resolution No. 2013-02 Street Commissioner Appointment
   Hamor introduced Resolution No. 2013-02, A Resolution to Confirm the Appointment of William Charles as Street Commissioner. Council expressed their appreciation of the Commissioner’s performance. Ankrom moved and MacGilvray seconded the motion to suspend the three readings of Resolution No. 2013-02. The motion was approved unanimously (5-0). Gordon moved and Hamor seconded the motion to adopt Resolution No. 2013-02. The motion was approved unanimously (5-0).
3. Resolution No. 2013-03 Newsletter EditorAppointment
   Ankrom introduced Resolution No. 2013-03, A Resolution Authorizing the Mayor to Enter into a Contract with Lois Yoakam for the Provision of Newsletter Editor an Village Roster Custodian Services. MacGilvray asked Ankrom if the Committee on Communications has any recommendations that would impact this agreement. Ankrom responded that it will not for this year. Gordon moved and MacGilvray seconded the motion to suspend the three readings of Resolution No. 2013-03. The motion was approved unanimously (5-0). Ankrom moved and Gordon seconded the motion to adopt Resolution No. 2013-03. The motion was approved unanimously (5-0).
4. Franklin County Residential Building Enforcementt
   Council discussed the resolution and intergovernmental agreement with Franklin County for residential building services. They wanted to become more familiar with the specifics of this agreement, such as building code enforcement, and have asked the Solicitor to review this and report on it at the next meeting.
5. Expenses
   Ankrom moved and Griffith seconded the motion to authorize the following expenses:
   $378–Crime policy
   $800–MORPC 2013 dues
   $180–Fireproof Records for annual storage fee
   $363.76–Ohio Bureau of Worker’s Compensation premium
   $30–Daily Report for public notice
   The motion was approved unanimously (5-0).

Comments from Residents on Non-Agenda Items