February 20, 2018 Council Meeting Minutes

//February 20, 2018 Council Meeting Minutes

Regular Council Meeting

February 20, 2018

The Council of the Village of Riverlea met on the above date at the Thomas Worthington High School, Worthington.  The following Council members were present: Mayor Eric A. MacGilvray, Marc Benevento, Scott K. Gordon, Chad A. Lowe, Kathy McClintock, Ted Miller, and Josh Schoenberger. Also present were Joshua C. Mehling, Clerk-Treasurer, L. Leah Reibel, Solicitor, William P. Charles, Street Commissioner, and Greg Bonk, Web Manager. At 7:02 p.m. the Mayor called the meeting to order.

Minutes

The minutes of the regular Council meeting of January 16, 2018 were not read since each member had received a copy. Schoenberger moved and Lowe seconded the motion that the minutes be approved as submitted by the Clerk-Treasurer. The motion carried (6-0).

Report of the Clerk-Treasurer

McClintock moved and Schoenberger seconded the motion to approve the payment of bills and to accept the financial reports for January 2018 as submitted by the Clerk-Treasurer. The motion carried (6-0).

Report of the Mayor

  1. The Mayor updated Council on the progress of the infrastructure project. At this point, construction is proceeding on schedule and the Mayor is passing along updates on the planned work to residents on a weekly basis.
  2. Council expressed concerns that the contractor could be more proactive in notifying residents if their property was to be affected in a given day, given the speed at which they were progressing.
  3. The Street Commissioner reported that he had been contacted by the Ohio EPA about a complaint of a failure to prevent mud & silt from the project entering the storm drains.
  4. The Mayor reported that the Village needs to contact the Worthington School District 48 hours in advance if construction work will prevent a bus stop in the Village from being accessed. This has not been a factor yet, but will be in the future.
  5. The Mayor reported that he had heard from the resident who is organizing the Easter Egg Hunt on March 31 with concerns about whether the Circle and Ravine Parks would be inaccessible due to the construction. The Ravine will be unavailable, but the contractor has been notified about the event on the Circle and it should be available.
  6. The Mayor reported that the loan with the Ohio Water Development Authority closed on February 2, 2018, meaning that funds are available from all of the funding sources, and invoices are starting to come in from work associated with the project.
  7. The Mayor stated that the resident with the satellite dish that was in violation of Village code has removed the dish.

Report of the Solicitor

  1. The Solicitor reported that she had spoken with the Worthington Chief of Police about jurisdiction in and around Rush Run Park. The Chief of Police reiterated that residents should contact the Worthington Police with concerns. Rush Run Park is located in the City of Worthington, but is owned by the City of Columbus.

 

  1. The Solicitor stated that she was working on a credit card policy for the Village. She had some questions for Council on certain aspects of the policy. Council agreed that the Mayor and Clerk-Treasurer should be authorized to use the card and be able to authorize others to use it as well. The Clerk-Treasurer should have the ability to authorize expenditures up to $500, with additional authorization from the Mayor for expenses above that level. Council also agreed that there should be a $5,000 credit limit on the card.

 

  1. The Solicitor stated that she had been contacted by a representative from Verizon about the Village’s policies regardingtelecommunications in the Village. The Solicitor will research updating the section in the Village Ordinances regarding the video service provider fee to include a broader definition of telecommunications.

Report of the Street Commissioner

The Street Commissioner reported on the email that he had sent to Council members concerning utility location services related to the infrastructure project. He had realized that significant water and gas line location and marking services will be required which were not included in the original scope of work. Gudenkauf performs these services for the Village, but there is no contract in place between the two entities. The Commissioner contacted Gudenkauf about establishing a contract and Gudenkauf responded with a proposal to perform location services at a rate of $55 per hour, which the Commissioner felt was reasonable. Even at these rates, the number of locating instances involved in the project could add up to a substantial fee to the Village. The Mayor will speak with Burgess & Niple about whether the need for this service should have been anticipated in the original contract. The Street Commissioner will speak with Gudenkauf about implementing the contracted rate going forward.

Report of the Planning Commissioner

There was no report from the Planning Commissioner.

Comments from Residents on Agenda Items

There were no comments from residents.

Old Business

  1. Committee on Infrastructure

 

  1. The Chair of the committee reported that there was no meeting in February. They will keep their standing meetings on the schedule in case there are issues that arise with the project or residents want to address concerns.

 

  1. The Street Commissioner suggested that the committee discuss capital improvement and maintenance costs to the Village beyond the current infrastructure project. He felt there are areas that the Village should be addressing going forward, such as repairs and cleaning of the sanitary and storm water sewer systems.

 

  1. Committee on Communications

 

  1. The Chair of the Committee reported that there was no official meeting in February. The Chair stated that he and the Mayor are happy with the way communications around the infrastructure project have been proceeding.

 

  1. The Chair stated that he was open to input as to what the future direction of the committee should be. Suggestions included possibly reviving the newsletter and continuing to build out the new web site.

 

  1. Web Manager

 

  1. The Web Manager reported that he had been working on cleaning up the web site, removing any references to the old .com address, including email addresses on the site, and adding calendar events.

 

  1. The Web Manager reminded Council members to change their email signatures and contacts to reflect the change from a riverlea.com to a riverlea.org domain.

 

  1. Resolution 2018-02

 

Resolution 2018-02, A Resolution to Confirm the Appointment of William Charles as Street Commissioner had its second reading.

New Business

There was no new business to discuss

Expenses

McClintock moved and Benevento seconded the motion to authorize the following expenditures:

$15,587.39 – Dinsmore & Shohl – Bond Counsel fees

$1,677.50 – Gudenkauf Corp – Water line marking

$1,365.00 – Radico – Lift Station cleanout

$200.00 – Ohio Treasurer – Clerk Treasurer training

$128.96 – Josh Mehling – Supplies & postage

$75.00 – Ohio Utilities Protection Service – 2018 assessment

The motion was approved unanimously (6-0).

 

Comments from Residents on Non-Agenda Items

There were no comments from residents.

 

Next Meeting Announcement

The next regular meeting will be Monday, March 19 at 7:00 p.m. at the Thomas Worthington High School.

Adjournment

There being no further business, Schoenberger moved and Benevento seconded the motion to adjourn.  The motion was approved unanimously (6-0).  The meeting was adjourned at 8:32 p.m.

ERIC A. MACGILVRAY, MAYOR

JOSHUA C. MEHLING, CLERK OF COUNCIL

By |2018-05-18T17:57:07+00:00May 18th, 2018|Meeting Minutes|