Regular Council Meeting

April 23, 2018

The Council of the Village of Riverlea met on the above date at the Thomas Worthington High School, Worthington.  The following Council members were present: Mayor Eric A. MacGilvray, Marc Benevento, Scott K. Gordon, Kathy McClintock, and Josh Schoenberger. Also present were Joshua C. Mehling, Clerk-Treasurer, L. Leah Reibel, Solicitor, William P. Charles, Street Commissioner, and Greg Bonk, Web Manager. Guest of Council was Jim Dippel of Burgess & Niple. At 7:01 p.m. the Mayor called the meeting to order.

Construction Update

Jim Dippel of Burgess & Niple addressed the Council as to some issues with sediment in the streets as the result of construction activity. The two main issues with this sediment are protecting runoff into the streams and keeping the roads clean. According to Dippel, the construction crews are inspecting and changing the inlet filter weekly to protect the streams and cleaning the road surfaces daily, after work is complete. He felt that they have been lax on recording these inspections and maintaining the necessary logs. He planned on recommending to the contractor’s Project Manager that they improve this process. He also recommended that the contractor do some hydro-seeding in about a ten foot area in the right of way in residents’ lawns that have been torn up from the construction. This grass would help control the erosion and runoff into the streets. He stressed that this seeding would be temporary and would be torn up again when work on the curbs is being performed. Permanent lawn repairs will be done at the end of the project.

Dippel also noted that the stop sign on Pioneers Court at the intersection with Southington is missing. The contractor said that they do not have it. Dippel will follow up with the contractor to see if the sign can be located.

Minutes

The minutes of the regular Council meeting of March 19, 2018 were not read since each member had received a copy. Schoenberger moved and Benevento seconded the motion that the minutes be approved as submitted by the Clerk-Treasurer. The motion carried (4-0).

Report of the Clerk-Treasurer

McClintock moved and Benevento seconded the motion to approve the payment of bills and to accept the financial reports for March 2018 as submitted by the Clerk-Treasurer. The motion carried (4-0).

Report of the Mayor

  1. The Mayor stated that he, the Street Commissioner, and the Infrastructure Committee Chair had a meeting with Elite Excavating about the status of the construction project. He stated that water main work is now complete and they have moved on to storm sewer repairs, which will continue through June, at which point work on replacing the curbs will begin. In addition, the work on the gas lines & meters should be complete in another week.
  2. The Mayor reported that the new American & Riverlea flags had apparently been stolen from the flag pole in the Circle Park. The Clerk-Treasurer will file a report on this with the Worthington Police Department. Council agreed not to replace the flags until after the construction in the Village is complete.

Report of the Solicitor

  1. The Solicitor reported that the Credit Card Policy was complete and the resolution approving this would be considered later in the meeting.
  2. The Solicitor reported that she had performed a title search related to easements for the Lift Station. These revealed that there is no separate easement for the Lift Station, but that due to language in several deeds, she believes that the Village has an easement to the Lift Station that dates back to when the Village was platted.

Report of the Street Commissioner

The Street Commissioner had no further updates to the earlier discussions.

Report of the Planning Commissioner

The Planning Commissioner was not in attendance. The Commission approved three COA’s in the previous month.

Comments from Residents on Agenda Items

There were no comments from residents.

Old Business

  1. Committee on Infrastructure
  2. Benevento, the Chair of the Committee, reported that there was no meeting in April. The Chair reported that he, as well as the Street Commissioner and Mayor, met with representatives of Burgess & Niple and Elite Excavating to discuss several issues, mainly issues with compliance that had been discussed earlier in the meeting. He mentioned that he is compiling a list of resident complaints related to the construction that Elite would need to deal with.
  3. The Chair stated that he is planning on creating a Frequently Asked Questions section on the Village site, to handle questions related to the construction project.

 

  1. Committee on Communications

Schoenberger, the Chair of the Committee, reported that they had met earlier in the month and discussed several different goals. One would be to make the resident contact information shareable for those who opt in to such a measure. The Solicitor raised the question of whether this would then make the contact information considered a public record and subject to records requests. The Solicitor will continue to discuss this with the Chair.

  1. Web Manager
  2. The Web Manager reviewed several changes that he had made to the website, including new pages for the Street Commissioner and Solicitor, the addition of a new email address to catch old email addresses that may not be in use, and the updating of several links.
  3. The Web Manager stated that he had created a Facebook page and Twitter feed for the Village government that would be different than the current resident-run Friends of Riverlea page. This page would be used to share official news and events. The Solicitor mentioned that the previous Council had decided not to create an official Facebook page due to the difficulty in monitoring communications and potential liability for what occurred on the site. The Web Manager stated that no public comments would be allowed on the site and that he would be responsible for the content of the page. The Solicitor felt that a social media policy for these pages will be necessary.

New Business

  1. Resolution 2018-04

Resolution 2018-04, A Resolution to Adopt the Village of Riverlea Credit Card Policy was introduced by Gordon. The Mayor suggested that item 3 on the list be split into two separate items, covering the security of the card and the tax-exempt status of the Village separately. Gordon then gave the amended policy its first reading.

  1. Resolution 2018-05

Resolution 2018-05, Amended Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor was introduced by Schoenberger. Schoenberger moved and McClintock seconded the motion to waive the three readings of this resolution in order to certify the rates to the county in a timely basis. The motion passed (4-0). Schoenberger moved and McClintock seconded the motion to approve of this resolution. The motion passed (4-0).

Expenses

Schoenberger moved and Gordon seconded the motion to authorize the following expenditures:

$2,832.50 – Gudenkauf Corp – Water & gas line locating

$2,866.00 – Assured Partners – Insurance Policy

The motion was approved unanimously (4-0).

Comments from Residents on Non-Agenda Items

There were no comments from residents.

Next Meeting Announcement

The next regular meeting will be Monday, May 21 at 7:00 p.m. at the Thomas Worthington High School.

Adjournment

There being no further business, Gordon moved and McClintock seconded the motion to adjourn.  The motion was approved unanimously (4-0).  The meeting was adjourned at 8:35 p.m.

 

ERIC A. MACGILVRAY, MAYOR

JOSHUA C. MEHLING, CLERK OF COUNCIL